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FLUG Case Study

FLUG – Conference and Event App

The Florida local users group and engineers nonprofit for continuing education came to us with a problem they needed to solve. They hold an event every year, sometimes twice a year, and they need a way for their members / attendees to register for the conference and also sign up for various workshops, sessions and lectures. While this seems straightforward, their specific needs required a custom solution, as no ready-made services or website add-ons could meet their requirements.

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Sign up and pay for the 4 day conference with ability to pick any day combination

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Sign up and pay for workshops, etc with mutual exclusivity. This is a 2part issue in that classes can only be purchased for the days they are attending, and since workshops vary in time – The ability to block a conflicting classes based on time as attendees cannot be in different classes at the same time.

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Ability for companies to register multiple employees on the same invoice

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Waiting list for workshops as many classes require laptops there is limited capacity

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Track Attendees Professional Engineering (PE) numbers and generate Continuing Education Certificates when classes have been completed

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Check in Attendees at workshops to track the Continuing Education attendance

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Attendees have an agenda so they can see their class schedule

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Track the attendee type and assign discounts such as speakers and sponsors

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Lead generation for sponsors and attendees

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Print color coded badges for attendees which identify the attendee type along with a QR code that can be scanned with contact information

What was interesting about this project was that several other web developers were unable to grasp the requirements. For us this just made common business sense, and it part of why we have been successful with software and internet solutions for over 30 years.

Believe it or not, there’s no event system that takes into account event and class conflicts. Say the event will be 4 days (Tue,Weds,Thurs,Fri). If an attendee signs up for Tues and Weds, then they should only be able to attend classes on Tues and Weds. Thurs and Fri classes should not be able to be purchased. Additionally the classes are varying times with 4 times slots a day, but some are both morning slots or afternoon slots, or there is a ¾ day or all day classes. To us, it is common sense that someone not be able to sign up for a class at the same time. Other solutions only exempt the EXACT same time, but cannot restrict a morning class and a ¾ day class. We immediately saw this situation and we built this into the solution.

The Solution:

Learn more about our App and Plug-In creation process

Visit our website to explore our cutting-edge app designed for seamless conference and event management. Learn more about our innovative features and how The Web Design Ninja can elevate your event experience.

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